Open and Transparent Quality Mark 2016/17 and 2017/18

Public meetings

The Police and Crime Commissioner has a duty to engage with the public to discuss the service they receive from the police.

Alison Hernandez and members of her team attend many events which the public can attend to talk about their experiences and those of their communities. If you want to find out when the team is next in your area please visit the OPCC calendar.

The police and crime commissioner also attends the quarterly Police and Crime Panel, which are open to the public and press to observe.

Police and Crime Panel
The Police and Crime Panel supports and challenges the PCC in carrying out their functions. The panel has the power to request reports and call the PCC to attend its meetings.

The Police and Crime Commissioner issues progress reports on delivering towards the objectives within the Police and Crime Plan and of the performance of the OPCC.

The PCC reports to the Police and Crime Panel regularly. This information is available from the Panel’s website here (external site).

Independent Audit Committee
The statutory Financial Management Code of Practice (FMCP) requires that an Audit Committee is established which is independent of both the Police Force and the Police and Crime Commissioner (PCC).

The Independent Audit Committee (IAC) consists of six members and has the following key functions:

  • To provide general comment, advice and assurance on matters relating to the internal control environment of the Force and the Office of the PCC (OPCC)
  • To have oversight of general governance matters and to provide comments on any new or proposed PCC policies and strategies or changes to existing relevant policies and strategies which, in the opinion of the Chief Financial Officers, are significant with regard to risk and probity
  • Where the Committee has concerns about a specific governance or audit matter it may request that the relevant policy or strategy be presented to the Committee in order that assurance may be obtained and constructive comment provided where appropriate

The primary role of the Committee is to provide the PCC and the Chief Constable with reassurance in respect of their internal control measures and environment.

You can find more information about the membership and background of the Committee here. The Chair of the Committee can be contacted here

You can find more information about the operation and role of the Committee in their Terms of Reference.

Transition to New Arrangements
The two Chief Constables and the two PCCs agreed with the recommendation to constitute a new single audit committee to service the four legal entities through the realignment, and renaming of the Strategic Alliance Audit Committee (SAAC), Joint Audit Committee (JAC) and Joint Independent Audit Committee (JIAC).

Therefore, the existing Joint Audit Committee (JAC) for Devon and Cornwall and the Joint Independent Audit Committee (JIAC) for Dorset have been formed into a single Independent Audit Committee (IAC), working across both forces and OPCCs.  

The single Independent Audit Committee meets at regular intervals during the year in order to review, scrutinise, challenge and provide reassurance over internal control and governance arrangements across both Devon and Cornwall Police and Dorset Police. They report equally to both Chief Constables and Police and Crime Commissioners.  

 

Future meetings and papers (Open items)

 Date Venue   Associated papers
Tuesday 17 December 2019 Dorset Police HQ, Winfrith TBC

 

Previous meetings and papers (Open items)

 Date Venue   Associated papers
Tuesday 11 September 2019 Fire Station, Middlemoor, Exeter

Agenda

Draft Open Minute Items

Budget Planning Process

PCC Scrutiny Arrangements - Devon and Cornwall

PCC Scrutiny Arrangements - Dorset

Annual Governance Statement Timetable

Appendix A - Draft Annual Governance Timetable

External Audit Quarterly Report

2018/19 Joint Annual Audit Letter - Devon and Cornwall PCC and Chief Constable

2018/19 Joint Annual Audit Letter - Dorset PCC and Chief Constable

National Fraud Initiative

Appendix A (i) - Devon and Cornwall National Fraud Initiative Summary

Appendix A (ii) - Dorset National Fraud Initiative Summary

Appendix B - Natonal Fraud Initiative Milestones

Update on Fraud and Corruption Investigations

Appendix A - Fraud and Corruption Cumulative Report

Update on Insurance Renewal

Appendix A - Insurance Tender Process

Force Protected Disclosure Policy

Value for Money Profiles 2017

Tuesday 23 July 2019 Dorset Police HQ, Winfrith

Agenda

Minutes of Previous Meeting (Open Items)

Internal Audit Opinion

Appendix B - Summary of Partial Opinions

Appendix C - Outstanding Priority 1 and 2 Recommendations

External Audit Findings 2018/19 - Devon and Cornwall

External Audit Findings 2018/19 - Dorset

Letters of Representation

Dorset PCC Letter of Representation 2018/19

Dorset CC Letter of Representation 2018/19

Annual Financial Report 2018/19 - Dorset PCC and Group

Appendix A - Annual Financial Report for Dorset 2018/19 - The PCC and Group Accounts

Annual Financial Report for Dorset 2018/19 - The Chief Constable's accounts

Statement of Accounts for Devon and Cornwall 2018/19

Statement of Accounts for Devon and Cornwall 2018/19 - The PCC and group accounts

Statement of Accounts for Devon and Cornwall 2018/19 - The Chief Constable's Accounts

Fees for External Audit 2019/20

Appendix A(i) - Devon and Cornwall PCC Fee Letter

Appendix A(ii) - Devon and Cornwall Force Fee Letter

Appendix B(i) - Dorset PCC Fee Letter

Appendix B(ii) - Dorset Force Fee Letter

Internal Audit Quarterly Update and Highlights

Treasury Management Outturn - Devon and Cornwall

Treasury Management Outturn - Dorset

Update on Fraud and Corruption Investigations

Appendix B - Fraud and Corruption Summary Risk Assessment

Working Together Update

Provisional Dates for IAC Meetings 2020

Tuesday 2 April 2019 Devon and Cornwall Police HQ, Middlemoor

Agenda

Minutes of Previous Meeting (Open Items)

Internal Audit Plan and Audit Charter

External Audit Plan (Devon and Cornwall)

External Audit Plan (Dorset)

External Audit Quarterly Report

Statement of Accounts Preparation

Force Protected Disclosure Policy

Force Protected Disclosure Policy Appendix A

Devon and Cornwall OPCC Commissioning Intentions Plan

Devon and Cornwall OPCC Commissioning Intentions Plan Appendix A

Dorset OPCC Commissioning Intentions Plan

Tuesday 11 December 2018 Dorset Police HQ, Winfrith

Agenda

Minutes of Previous Meeting (Open Items)

Medium Term Financial Strategy

Draft Capital Strategy (Devon and Cornwall)

Draft Capital Strategy (Devon and Cornwall) - Appendix A

Draft Capital Strategy (Dorset)

Draft Capital Strategy (Dorset) - Appendix A

2018/19 Treasury Management Mid-year Report (Devon and Cornwall)

2018/19 Treasury Management Mid-year Report (Dorset)

Treasury Management Strategy (Devon and Cornwall)

Treasury Management Strategy (Devon and Cornwall) - Appendix A

Treasury Management Strategy (Dorset)

Treasury Management Strategy (Dorset) - Appendix A

Draft Reserves Strategy (Devon and Cornwall)

Draft Reserves Strategy (Devon and Cornwall) - Appendix A

Draft Reserves Strategy (Dorset)

Draft Reserves Strategy (Dorset) - Appendix A

Dorset Statement of Accounts 2017/18 - Defined Benefit Sensitivity

External Audit Quarterly Report

Response to Consultation on 2019/20 Scale of Audit Fees

Tuesday 18 September 2018 Devon and Cornwall Police HQ, Middlemoor

Agenda

Minutes of Previous meeting (Open Items)

Budget Planning Process

Annual Governance Statement Timetable 

Annual Governance Statement Timetable - Appendix A

External Audit Quarterly Update

Gifts and Hospitality Arrangement Policy

Whistleblowing Policy

Audit Committee Training Plan

Tuesday 17 July 2018 Dorset Police HQ, Winfrith

Agenda 

Minutes of Previous meeting (Open Items)

Internal Audit Opinion Report

External Audit Opinion Report

External Audit Opinion Report - Appendix A(i)

External Audit Opinion Report - Appendix A(ii)

External Audit Opinion Report - Appendix B(i)

External Audit Opinion Report - Appendix B(ii)

Annual Financial Report 

Annual Financial Report - Appendix A(i)

Annual Financial Report - Appendix A(ii)

Annual Financial Report - Appendix B(i)

Annual Financial Report - Appendix B(ii)

Treasury Management Outturn - Devon and Cornwall

Treasury Management Outturn - Dorset

Fees for External Audit

Fees for External Audit - Appendix A(i)

Fees for External Audit - Appendix A(ii)

Fees for External Audit - Appendix B(i)

Fees for External Audit - Appendix B(ii)

Tuesday  13 March 2018 Devon and Cornwall Police HQ, Middlemoor

Agenda

Annual Internal Audit Plan and Audit Charter

Treasury Management Strategy 2018/19

Treasury Management Strategy 2018/19 - Appendix A

Reserves Policy for 2018/19

Reserves Policy for 2018/19 - Appendix A

Reserves Policy for 2018/19 - Appendix B

Statement of Accounts 2017/18

Statement of Accounts 2017/18 - Appendix A 

Value for Money Profiles

Value for Money Profiles - Appendix A

Value for Money Profiles - Appendix B

Annual Governance Statement

Internal Audit Quarterly Update and Highlights

Internal Audit Quarterly Update and Highlights - Appendix B

Internal Audit Quarterly Update and Highlights - Appendix C

Corporate Risk Register for Devon & Cornwall

Friday 8 December 2017 Dillington House, Somerset

Agenda

Draft Strategic Alliance Audit Committee Minutes

Medium Term Financial Strategies

Police Reserves

Police Reserves - Appendix A 

Accounting Policies

Accounting Policies - Appendix A

Accounting Policies - Appendix B

Accounting Policies - Appendix C

Internal Audit Plan Progress Report

Internal Audit Plan Progress Report - Appendix A & B

Internal Audit Plan Progress Report - Appendix C

Internal Audit Plan Progress Report - Appendix D

 

Committee Annual Reports

Future Annual Reports will be published here.

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